Our client is seeking an experienced candidate for the position of Project Administrator in the Project-
Management Division of the Tokyo office. Background and experience in commercial and/ or retail and/ or hospitality/ hotels projects or environments is desirable, but knowledge of best practice organizational techniques and administration support to a team is essential. The successful candidate will have a minimum of 3 years experience in a secretarial or associated profession and an aspiration to become an integral team member within the Project Management team in the largest privately owned global real estate company. The position offers the successful candidate the opportunity to expose themselves to the benefits of working for such a company, and to operating within the multi-faceted structure it provides as an organizational and business model for learning and advancement.

Applicant must currently reside in Japan.

•Close support to project team/ s as required.
•Management and main communication point for control of meeting organization, incoming and outgoing correspondences, and project invoicing assistance.
•Establishment and maintenance of filing (soft and hard) systems as per Cushman & Wakefield standards.
•Management of required project and site materials (such as stationary or supplies) such that they are ordered and maintained on a timely basis. Maintenance and tracking of such resources under the project team’s budget.
•Assistance to Projects Director and Senior Project Manager as required regarding expense summaries.
•Proactive assistance overall that will assist to create operational efficiencies and minimize unnecessary time spent by project staff on administrative procedures.
•Participation in professional advancement and learning activities.

Qualifications:
•Minimum 3 years working experience in Japan, and preferably overseas, in a secretarial or related capacity (ideally within a real estate entity, hotel or with a retailer).
•Formal qualification in administrative activities, or university degree.
•Excellent command of spoken and written Japanese and English languages.
•Self-motivated and proactive individual who strives for excellence.
•High standards of professional and personal presentation (communication and dress standards).
•Ability to operate proactively in team environments.
•Strong IT skills to be able to capably undertake responsibilities and to support other staff in the preparation of documents.

Our client is one of the most trusted global real estate service providers in the world. They offer their clients the most advanced real estate knowledge and advice available in the industry today. They cover a wide spectrum of professional disciplines, and help their clients create and implement real estate solutions which contribute to their success and competiveness. More than 12,000 employees operate in 215 key markets in 56 countries around the world. Our client offers expertise in all real estate areas including, buying, selling, financing, leasing, managing, and valuing assets, and providing strategic planning and research, portfolio analysis, site selection, and space location, among other consulting services.

Based on local law

Regular